Periodic Review (compliance requirement) for Document Management in Agile PLM?
We have fields called Training Required,Periodic Review Date and Document Owner (department) on page two of Documents.
We had a PX written that fills in that PRD on release of new Training document or change of existing training document with a date of todays date + 2 years. (Prior to that the Change analyst would fill it in – that was hit or miss so we had the PX done. If it was a document released previously she wouldn’t get prompted since it was already filled in so the PX takes care of that by always updating it on any change order to the training document)
The change analyst has a saved search in her dashboard that shows any docs with a PRD in the next 2 months.
When a PRD doc comes due for review, she sends the document owner an email to review the document and she processes an MCO to record the review has taken place if minor or no changes.
If major changes to the doc are required they do an eco to roll the rev and update the document .